Microsoft Outlook 2010 Course

Welcome to VTC's course for Outlook 2010. My name is Laurie Ulrich Fuller and I'll be your instructor as you learn about Outlook's E-mail, Calendar, Contacts database, Task List and Notes features. The course begins with some basics to make sure your installation of Outlook is complete. For example, here on the File tab we'll use the Add Account button to make sure your E-mail account is set up properly. On the Home tab you'll learn to organize your workspace in a way that's convenient and efficient for you. For example you might want to make more room to view and read messages either by widening the panel as I've just done or by hiding this To-Do Bar to get rid of this little calendar if you feel you don't need it. It's easy to bring it back, though, as are all the adjustments you make here. You can adjust things, live with them for a while and then put them back or make further changes. You'll learn how, obviously, to create new messages. You're going to write E-mail messages, you're going to address them, fill in the subject and body, attach files to them, flag them for follow up, designate their importance, format the content, insert things like pictures, tables, clipart, content from other office applications, so you'll learn everything you need to know to create messages, to reply to them, to forward them and also how to receive mail. And speaking of all that mail, you'll also learn to organize your messages so that this Inbox doesn't become the one place where every message you've ever received is stored. You'll create subfolders within the Inbox to keep things organized. Once we've mastered Mail we'll move on to the Calendar. Now the Calendar's empty, but you'll be learning how to add appointments, events, meetings, how to invite people to them. You can view your Calendar by the day, by the work week, by the full week, by the month, or in a schedule view. You can create multiple calendars and view them side by side and you can share your calendar by E-mail or publish it online. Next we'll look at Contacts. Now there are no Contacts stored yet, but you'll learn how to add them, how to create multiple contact lists so, for example, you can keep your personal and business contacts separate and how to store everything you know about everyone you know; their full name, where they work, their job title, how to get a hold of them by E-mail, what their web address is, their phone and mailing address, even a picture if you have one. You'll also learn how to view your list of contacts as business cards, as a phone list, or in a detailed view and, of course, as you will learn with Messages, with your Calendar and certainly here in Contacts, you'll learn how to print out your Outlook data so you can take it with you. Next we'll look at Tasks. Tasks are, just as you would imagine, a list of things you need to do. They can be individual, separate, unrelated things like pick up your dry cleaning, attend a sales meeting, or it can be a series of tasks related to the completion of a goal. For example, if your goal is to create a budget report there might be five or six tasks you have to perform in order to create, proof and submit the report. You could create each one as an individual task, designate their due dates so that one is done and then you can mov on to the next and so forth and keep yourself organized in terms of your time. You can categorize them and when they're completed you can mark them so. Last we have Notes. Notes, just as you might imagine, are just little sticky notes. I'm going to click the New Note button and you'll see a new sticky note appear here. The sticky note, just type whatever you want on it. If you're in a meeting and need to remind yourself to do something, type it up. Take notes in the meeting. Make random notes about ideas you've had. Anything you want to write down just as you would with a little notebook you keep in your pocket you can do it here in Notes. In addition to learning these individual parts of the application - Mail, Calendar, Contacts, Tasks and Notes - you'll also learn how they all work together. For example, how you can connect Contacts to events in your Calendar, how you can attach Tasks, Notes and Calendar items to E-mail messages, how all of the aspects of Outlook work together. I thank you for taking this course and I look forward to seeing you in upcoming lessons.